Job Description

General Summary:

The Johns Hopkins India Private Limited (JHIPL), Center for Infectious Diseases in India (CIDI), Pune is seeking an experienced Finance Manager based full-time in Pune, India. This person will oversee all grant development, contractual and financial aspects of the Johns Hopkins India Projects. The Finance Manager will also collaborate closely with the CIDI’s U.S. grants and finance team based in Baltimore, MD to help develop grants, contracts, and progress reports, and reconcile project budgets. JH India Projects include multi-country clinical trials of TB treatment and prevention in adults (including pregnant women) and children, prospective cohorts of HIV/TB cases and household contacts, as well as infectious disease diagnostic and vaccine studies in India. The Finance Manager must be capable of effectively managing and tracking small to large-scale budgets across multi-disciplinary teams and international collaborations. Candidate must also demonstrate ability to proactively identify and improve budgets and processes. The Finance Manager will report directly to the CIDI Director, Deputy Director.

Duties and Responsibilities:

Grants development:

Develop the JHIPL CIDI budgets and budget justifications for new grant submissions.

Assist JHU CIDI Finance team with completion and assembling the required JHIPL grant submissions documents to be incorporated with the JHU grant submission.

Assist JHU CIDI Finance team with preparation of periodic grant progress reports.

Participate in the monthly JHIPL CIDI finance and budget conference calls with JHU CIDI finance team to review and discuss upcoming funding opportunities, grant submission deadlines, provide updates on existing projects.

Assists the Pune Program Manager with the implementation of SOPs (financial reporting, invoicing, procurement, HR) according to JHIPL standards.

Review and update Biosketches and Other Support pages for faculty, and complete JHU and sponsor forms as required.

Financial Management:

Work closely with JHU CIDI finance team and JHIPL Head of Finance and Operations in setting up and executing new agreements/task orders under the JHIPL.

Prepare JHU Pune annual budget and track monthly expenses across all projects and submits for approval to the Johns Hopkins India Private Limited (JHIPL) office.

Analyze past financial performance, forecast probable future conditions, and makes projections relevant recommendations for improvement and change.

Prepare quarterly revenue-expense reports and monitor resources to ensure a smooth financial operation of the office. Use the Tally Prime Accounting financial system to generate customized reports to help with projections.

Participate in monthly Skype calls with the Johns Hopkins India Private Limited (JHIPL) Head of Finance and Operations Manager and the JHU CIDI grants and finance team.

Meet monthly with JHIPL finance team to review task orders overall activity and address any deviations from the budget or unanticipated funding gaps.

Submit monthly financial expenditure reports with supporting documentation and invoices to JHU Baltimore Financial Manager for review.

Provide assistance and documentation to the JHIPL Head of Finance and Operations and JHU CIDI Baltimore Financial Manager.

Ensure that financial activities and procedures comply with the sponsor’s regulations.

Conduct monthly reconciling of petty cash and cash vouchers with the bankbook.

Assist and provide required documentation for the JHIPL Annual Indian Audit.

Submit fiscal year reconciliation report for all existing projects to JHU CIDI Baltimore Financial Manager.

Responsible for the direct supervision of the JHIPL office administrator.

Purchase and Payroll

Coordinate the accounts payable processes including JHIPL CIDI Pune invoices, reimbursements, purchase orders for the procurement of supplies and equipment.

Conduct weekly review of all procurement requisitions submitted by department and verify if are cleared on time

Review the monthly payroll salary calculations and effort allocation for JHIPL staff and reports payroll to the Head of Operations and Finance for JHIPL according to process.

Work closely with the Pune Program Managers and JHIPL HR on salary allocations.

Coordinate with the JHIPL Head of finance and Operations the annual inventory for the fixed assets.

Oversee periodically the research supplies inventory and address any shortages in supply stock.

Education:

CA (Chartered Accountant) with minimum experience of 3-5 years.

Experience:

Minimum 3-5 years of relevant experience required.

Extensive familiarity with accounting tools and strategies is essential.

Experience working on research grants and contracts/subcontracts for international projects in an academic setting.

Experience managing multi-disciplinary teams.

Excellent oral and written communication skills.

Excellent attention to detail and organizational skills required.

Ability to function independently with a high degree of motivation.

Ability to manage multiple and competing priorities in a matrix environment.

Strong writing skills.

Prior experience working on grant-funded projects and / or developing proposals.

Familiarity with budgeting and financial management.

Fluency in English required.

Proficiency in the use of Tally ERP 9 Prime, Microsoft Office, Excel.

Reports to: JHIPL CIDI Pune Director, and JHIPL CIDI Deputy Director.

Apply at: schavan7@jh.edu & dbhagwa1@jh.edu

About Company

All Jobs posted by: Johns Hopkins India Private Limited (JHIPL)