Job Description

 Job Advertisement 

Name of the position : Logistics Assistant

Location: Kolkata

Job type : Fixed Term-Full time

No. of Vacancy : 1 (One)

Closing date of application: 18 October 2024

About the Organisation:

Terre des hommes (Tdh), the leading Swiss child relief non-profit organization headquartered in Lausanne, Switzerland. The Foundation has been helping over five million children and their families in need for over 60 years, defending their rights regardless of their race, creed, or political affiliation. Tdh’s mission is to improve the living conditions of the most vulnerable children by direct support, advocacy, promoting child participation for the respect of their rights, strengthening communities and institutions to better respond to children’s needs. In over 30 countries, Tdh protects children against exploitation and violence, improves children’s and their mother’s health and provides emergency psychological and material support in humanitarian crises.

Tdh Foundation has been working in India since 1976. In India, Tdh Foundation has been registered since 2008 as a Liaison Office. Tdh’s main programme priorities in India are Unsafe Migration, Maternal and Child Health, WASH and Emergency response. Tdh implements projects through local partners in the states of West Bengal and Jharkhand and has plans to grow its programming in other states as well. Besides financial support, Tdh supports its partners with technical support and is involved in all stages of the project – from designing to monitoring and evaluation. Tdh works at a systemic level, engaging with formal and non-formal actors, Government, service providers, civil society organisations, communities, families and children themselves to ensure the care and protection of vulnerable children on the long-term.

About the Position:

The Logistics Assistant is responsible for assisting in the logistic activity of the delegation (India Country Liaison Office) of Tdh Foundation and general work in TDH India office to ensure the effective functioning of the TDH India office. This position will be based in Kolkata and will take the assignment in the field whenever required or requested by Head of Country Office (HoCO)-India.

Reporting: HR and Logistics Officer/ Manager

Regarding Employment Contract: Initially for a period of 1 year with possibility of extension as per project requirement and subject to donor support. Probation period is 3 months from date of joining is applicable.

Main Responsibilities

Assist in maintaining, archiving & renewal of contracts and agreements of Service providers, Warehouse/Office owners, Consultants, and Partners.

Responsible for conducting market analysis to identify service providers and product suppliers. 

Assist in Administration of Logistics files and ensure easy access for internal and statutory audits.

Arrange Logistics for IDO staff, visitors- booking of train tickets, flight tickets, vehicle hire and hotel accommodation.

Responsibility for the running of Administration functions like arrangements including food/ snacks, stationary for office and Conferences/ meetings, supervising dispatch of Office Mail and Phone Conferencing.

Follow up with venue representatives about details and needs of each event, provide all on-site requirements and coordinate all pre-event requests

Monitor Office vehicle movement, and ensure vehicles are maintained /serviced regularly.

Assist Log & admin related work in the supervision of HR & Logistics Officer/Manager for IDO.

Manage vendor’s database and other logistic tools.

Support HR & Logistics Officer/Manager in asset and warehouse management

Support in maintaining all online and hard copy files related to Logistics for Tdh IDO.

Issue GRN and gate pass for incoming and outgoing stock in IDO Kolkata office/ store.

Manage petty cash for day-to-day office expenses.

Monitor the maintenance of all office equipment and facilities.

Manage inventory of office supplies like stationary etc with the help of Office Assistant.

Any other tasks as assigned by the line manager.

Expected qualification and experience:   

Qualifications / Experience

Bachelor’s or equivalent degree

At least three years of experience in the Logistics/ Admin domain with an international development or humanitarian organization.

Initiative to take responsibility and work with minimum supervision.

Strong communication, organizational, coordination and negotiation skills.

Experience in Procurement, Logistics and administrative arrangements

Fluency (written & spoken) in English

High and internalized professional standards, and an ability and willingness to work with commitment and independently. 

Ability to adapt, to be flexible and to cope with stressful situations and tight timelines.

Competent in MS Excel, word processing is a must.

This job description may be amended in line with the activities or evolution of the Mission.

Risk Management Policies

The employees of Tdh must abide by and adhere to the Tdh child safeguarding policy and risk management policies as well as Rules and Regulation of Tdh.

Recruitment & Remuneration:

Tdh offers a competitive package of remuneration based on the candidates’ experience and credentials. In addition, Tdh provides Gratuity (as per Payment of Gratuity Act, 1972), Mediclaim Health Insurance coverage for Employee & family and Accidental insurance coverage for the Employee. 

How to apply:

Interested candidates should apply with a covering letter explaining how his/her skills and experiences match the requirements mentioned above along with an updated CV to ind.office@tdh.org by 18 October 2024. Please mention the text “Application for the position of Logistics Assistant” in the subject line of your email.

The recruitment and selection procedures of Terre des hommes reflect our commitment to child security and safeguarding. Please note that as per Tdh Child Safeguarding Policy, one of the references mentioned in the CV needs to be the candidate’s current or immediate past employer. The references will be contacted before offering the job Offer Letter. 

Only shortlisted candidates will be contacted. Please note that Tdh does not reimburse any travel allowance or daily allowance for attending interviews and no relocation cost will be provided by Tdh. 

Note: Tdh provides a safe working environment for all its employees; following the principle of equal opportunity Women, persons living with a disability, SC/ST/religious minorities, people living with HIV AIDS and candidates from the LGBTIQA+ community are encouraged to apply.

Job Email id: ind.office@tdh.org

Closing Date: 18 October 2024

About Company

You have thought about it, talked about it, dreamt about it... Joining the ranks of Switzerland's leading organisation for children’s aid is an idea that appeals to you. The idea of getting up in the morning to defend a decent cause, to help children and young people, is something you feel is worthwhile, isn’t it?
Because like us, you aspire to a world where children’s rights, as enshrined in the Convention on the Rights of the Child, are fully respected. A world where children can grow up protected from danger, thrive in complete safety, and decide for themselves on the changes they want in their lives.

All Jobs posted by: Terre des hommes Foundation (Tdh)