Job Description

John Snow India Private Limited (JSI India)

Job Description

 Position Name:

Program and Administrative Associate  

Position Type:

Full Time

Company/Division:

JSI India, Asia Resilient Cities Project

Reporting to:

City Project Officer

Location:

Rajkot, Gujarat

 Background

John Snow India Private Limited (JSI India), a subsidiary of John Snow Inc., is a leading public health organization dedicated to improving the health of individuals and communities across the country. We develop and implement high-impact, sustainable, and locally-owned public health initiatives. A robust interface and relationships with the government and private sector allows us to convene and collaborate, innovate, inform policy, and develop sustainable & scalable models of programs. Over the years, JSI India has become a recognized leader for its innovative approaches in reproductive, maternal, new-born, and child health (RMNCH), Immunization, urban health, Tuberculosis, nutrition, supply chain management, monitoring & evaluation and health system strengthening. We are implementing projects supported by USAID, Bill & Melinda Gates Foundation, GAVI, and other leading stakeholders.

 Project Overview

The Asia Resilient Cities (ARC) Project is a five-year cooperative agreement funded by the U.S. Agency for International Development (USAID) and implemented by JSI Research & Training Institute, Inc. (JSI), with partners DevTech Systems, Inc., BRAC, and ICF. Over the course of five years, ARC will address crosscutting urban development challenges in select cities in Asia by promoting sustainable urban growth; supporting resilient, low-carbon urban infrastructure; and integrating climate change and environmentally-conscious approaches. Rajkot in Gujarat is selected to be the city of intervention in India.

 The Program and Administrative Associate will help all the ARC City Project team members with different tasks. This job reports to the ARC City Project Officer and follows the guidance of the ARC Project Lead. It is a full-time position based in Rajkot.

 Job Summary

 The Program and Administrative Associate is responsible for providing support to the ARC city team as they organize and manage various activities as per the city action plan.

 Specific responsibilities include:

Efficiently and effectively carry out administrative duties in coordination with ARC city team members to ensure that all administrative and logistical arrangements for project activities are completed.

Support all logistical and organizational aspects of meetings, workshops, and trainings, and other community-based activities as included in the city work plan.

Arrange details for engagement between ARC city team members and city officers and other stakeholders.

Draft minutes and reports of various meetings and workshops.

Make travel and logistics arrangements for the ARC team.

Facilitate periodic virtual meetings between the ARC city team and ARC global staff.

Provide assistance recording and tracking all ongoing, planned, and completed activities for the ARC project.

Manage communication tasks such as answering phone calls, responding to messages and email communications, and others as needed.

Support project financial processes as needed.

Set up and maintain a filing system for project documents, including purchase request forms, signed contracts, travel authorizations, security clearances, meeting notes, etc.

Make frequent field visits for support in execution of ARC activities 

Any other activities assigned by the ARC city team.

Qualifications & Skills Required

Bachelor's degree/diploma in Office Administration/Business Management/ Procurement/ Logistics or related fields of office operations, procurement and management.

Training in communication/computer applications desirable.

Minimum of 2 years of relevant experience, demonstrating proven administrative, logistics or office management skills.

Experienced in organizing and setting up audio-visual equipment for virtual/in person official meetings, experienced in organizing online meetings through popular online platforms (e.g. Zoom, Microsoft Teams) and other relevant IT applications.

Demonstrated ability to conduct multiple concurrent tasks, meet tight deadlines, and pay close attention to detail.

Ability and willingness to travel with ARC team within the city.

Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a multicultural, collaborative team.

Candidates based in Rajkot, Gujarat will be given preference.

Candidates who join early will be given preference.

How to apply:

Please review the detailed Job Description and submit your application online on the following link (please copy and paste the link in your browser): 

https://forms.gle/n8ogoTQz8Ar3bq2NA

Please Note:

JSIPL will evaluate the candidature on the basis of the individual’s background, profile and qualifications and will call only the shortlisted candidates for a personal discussion.

JSIPL subscribes to a policy of equal opportunity. Applicants for employment/consulting assignment will not be discriminated against on the basis of age, race, color, national origin, caste, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment/consultant engagement decisions.  

JSIPL is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment/engagement procedures to ensure that allstaff/consultants are suited to work with the children served by our programs.

JSIPL is committed to provide protection against sexual harassment, exploitation and abuse to all the individuals at our workplace and to ensure that they are treated with equality and dignity.

 Please note that the last date of applying for this position is October 30, 2024 and only the shortlisted candidates will be called for the interview.

The applications will be reviewed on a rolling basis. Eligible applicants are encouraged to apply at the earliest. The advertisement will be removed in the event that a qualified applicant is identified before the closing date. 

About Company

John Snow India Private Limited (JSI India), a subsidiary of JSI Research and Training Institute, Inc., a 501(c)(3) not-for-profit corporation registered in the state of Massachusetts, USA, is a leading public health organization dedicated to improving the health of individuals and communities across the country. We develop and implement high-impact, sustainable, and locally-owned public health initiatives. A robust interface and relationships with the government, private sector, and civil society allows us to convene and collaborate, innovate, inform policy, and develop sustainable & scalable models of programs. Over the years, JSI India has become a recognized leader for its innovative approaches in reproductive, maternal, newborn, and child health (RMNCH), Immunization, urban health, Tuberculosis, nutrition, supply chain management, monitoring & evaluation, and health system strengthening. We are implementing projects funded by USAID, Bill & Melinda Gates Foundation, GAVI, and other leading donors.

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