Job Description

Position: Finance and Administrative Officer

Organization: Izad (NGO)

Location: Patna

Employment Type: Full-Time

About Us:

IZAD is a women headed non government organization. It’s registered under Society Registration Act’1860. IZAD is working in Bihar in different District. IZAD works on education, poverty, women empowerment, sanitation Izad is a non-governmental organization (NGO) dedicated to empowering communities and fostering sustainable development in Patna. We work on various initiatives aimed at improving education, health, and socio-economic conditions for marginalized groups. We are seeking a skilled and motivated Finance and Administrative Officer to support our financial management and administrative functions.

Role Overview:

The Finance and Administrative Officer will play a crucial role in managing the financial operations and administrative tasks of our organization. This position requires a detail-oriented professional with strong financial acumen and excellent administrative skills to ensure that Izad runs efficiently and effectively.

Main Purpose of Job

The employee is responsible for managing the Finance and Administration Section in izad. He/ She will manage the funds allocated to the programme, ensure legal compliance and effective administration of the Coordination Office.

Scope of Work

• Financial Management of country programme

• Administration and IT of Coordination Office

• Contributing to reaching the strategic goals and the foster overall development of Izad programme

• Staff Management and Development

Duties and Key Responsibilities

1. Financial management of IZAD (approximately 55%)

• Bookkeeping of the Izad according to the administrative guidelines ”Minimum Standards Finance + HRM”

• Participate in the Management Committee

• Preparation of Coordination Office Budget and annual Budget in collaboration with the programme team

• Support programme team

• Identify consultants to build capacity of partner organisations on legal compliances

• Prepare and coordinate the audit of projects according to the administrative and donor guidelines and finalise the management response.

• Prepare and coordinate the audit of the Coordination Office as per the administrative guidelines

• Ensure monthly financial reporting to the Head Office according to the “Minimum Standards Finance & HR”

• Support the development of donor budgets and prepare financial reports for donors in the given template in collaboration with the Finance Manager at izad

• Know and communicate the financial and administrative requirements of donors to team members

• Ensure effective implementation of system set up for donor compliances

• Ensure that the Coordination office meets the legal compliances and izad internal policies

2. Administration of Coordination Office (approximately 20%)

• Suggest acquisition of necessary office infrastructure and ensure its maintenance

• Ensure a performing secure and up to date IT infrastructure in coordination with IT at the Office and external service providers

• Support administration of Coordination Office staff (salary payment, staff contracts, holidays, etc.)

• Ensure that compulsory social insurances for Coordination Office staff are paid correctly

• Supervise the Project accountant such that the project files in financial matters are maintained according to the administrative guidelines

• Supervise the archiving of project files as well as documents and receipts relevant for financial accountability

• Conduct the safety and security analysis and together with the Management Committee, finalize the safety plan

• Conduct the risk analysis together with the Management Committee on an annual basis and sensitize staff on the anti-corruption policy

3. Human Resources Management (10%)

• Coordination of staff appaisals

• Monitoring of staff leave

• Update and implementation of staff regulations

• Organise sensitization of Code of conduct

Supervise the performance of staff/s, ensuring that they are well supported, led and evaluated against agreed objectives (15%)

Any other responsibility assigned by the Line Manager.

Skills , Qualifications and Experience

• The Finance and Administrative Officer is expected to possess:

• Bachelor degree in finance or Accounting,

• Minimum work experience of 5 years.

• Proven experience of three to five years at senior management level within the finance department of a NGO

• Good understanding of financial systems and procedures

• Sound understanding of the laws governing NGOs

• Past experience of building capacity of partner organizations in financial management and bookkeeping

• Ability to prioritise and manage a workload comprising of complex, diverse tasks and responsibilities.

• Ability to coach, delegate work and manage performance of staff

• Excellent Interpersonal skills and strong team player

• Strong Computer literacy and expertise in accounting systems such as, tally 9 and advanced Microsoft 365 knowledge (Teams, Sharepoint, excel, power point, word)

• Personality which is trustworthy and reliable

• Attention to detail and precise work

• Excellent verbal and written skills in English and Hindi. Desirable ability to speak and write in Hindi and English

• Understanding of Izad vision and mission and commitment to its values

APPOINTMENT:This is a full-time position and the initial contract will be offered for a period of three years.

APPLICATION PROCESS:

Eligible candidates interested in the position are requested to apply. Women are especially encouraged to apply for this position. The applications should include a recent resume and letter stating their interest in this position. The application should be emailed to

Email : girlstechnocentre@gmail.com

Contact: +91-8084692120,9973804019

About Company

IZAD is a non-governmental organization (NGO) working in Bihar, India. The registration number of the organization is: 1257?(28-03-2003). Established in the year 2003, IZAD works in the area of Advocacy and Research, Aged and elderly, Children, Disaster Management, Education & Literacy, Environment and natural resource management, Health & Nutrition, Human Rights, Legal Awareness & Aid, Minority Issues, Panchayati Raj, Right to Information & Advocacy, Vocational Training, Water and Sanitation, Womens Development & Empowerment, Youth Affairs, etc. The NGO works towards the promotion of sustainable development.

All Jobs posted by: IZAD