Job Description

Position: Assistant - Data Entry

Department: Donor Servicing 

Location: Delhi

Experience: 1 – 3 years

No. of Position: 1

About Smile Foundation 

Smile Foundation works for the welfare of underprivileged children and their families through intensive programs focused on education, healthcare, skilling and women empowerment and Empowering Grassroots.

Started in 2002 by a group of young corporate professionals, today Smile has evolved into a national level development organization impacting lives of over 1.5 million underprivileged children and their families with project presence in 25 states across India,

10 offices in strategic locations and over 650 employees, besides countless volunteers, well- wishers and supporters. 

The organization also holds Special Consultative Status with United Nation’s Economic & Social Council (ECOSOC), accredited with global organizations like GuideStar, United Way, CAF America, Give2Asia and many more. Furthermore, continuously for past three years Smile is a Great Place to Work © Certified organization and is considered ‘Gold Standard’ in identifying and recognizing Great Workplace Cultures.  

Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations, primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above.

The wealth of knowledge emanated from the same is immense, however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact. 

Visit our website to know more about us and our latest development: www.smilefoundationindia.org 

Job Summary

We are seeking a highly organized and detail-oriented Data Entry Assistant to handle various administrative tasks. This role involves receipt generation, data reconciliation, claim verification, lead assignment, and printing address labels using mail merge for physical mailers related to birthdays and special occasions.

The ideal candidate should have excellent attention to detail, the ability to multitask efficiently, and strong experience with data entry and administrative processes. 

Job Description

Data Entry & Receipt Generation:

Input data related to receipts and transactions into organizations databases and systems.

Generate and issue receipts for donor transactions.

Reconcile financial data to ensure accuracy and completeness of receipt records.

Lead Assignment & Claim Verification:

Assigning leads to the appropriate departments or team members based on predefined guidelines.

Verify claims submitted for accuracy, completeness, and eligibility, ensuring that all required documentation is provided.

Address Labels Printing:

Use mail merge to print address labels for physical mailers.

Organize and prepare mailers for special occasions such as birthdays and festivals, ensuring timely delivery.

Maintain an up-to-date list of recipients for occasion-based mailers.

Skills, Qualifications & Experiences

Any bachelor’s degree or equivalent; additional education or certifications in business administration or related field is a plus.

Proven experience in data entry, administrative support, or a similar role.

Strong proficiency with Microsoft Office Suite, especially Excel and Word (for mail merge tasks).

Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.

Ability to work independently and as part of a team.  

Competencies

Technical/professional knowledge and skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise. 

Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Able to give and take during a conversation in a balanced way, listening as well as speaking at appropriate intervals. 

Initiating action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive. 

Analytical Problem Solving: Analyzes information to understand relationships, patterns, causes and effects, integrates data, and checks facts. This is done with both qualitative and quantitative information, making rational and timely judgments on the basis of the information that is available.

How to Apply:

Share your CV/Profile with a brief note (cover letter) telling why you find yourself a right fit for the role, with the subject line {Your Name}- <Position Applied> at jobs@smilefoundationindia.org Last date of Applications is: (Date) 

Smile Foundation is an Equal Opportunity Employer however preference will be given to women candidate

Please Note: Only shortlisted candidates would be contacted by the Human Resources Team.

About Company

Grace Smile Foundation is a non-governmental organization (NGO) working in Delhi, India. The registration number of the organization is: ROS/Norh/430/2012?(29-03-2012). Established in the year 2012, Grace Smile Foundation works in the area of etc. The NGO works towards the promotion of sustainable development.

All Jobs posted by: Grace Smile Foundation