Job Description

The MIS (Management Information System) and Documentation Officer will be responsible for managing project data, maintaining records, and ensuring proper documentation of activities, reports, and case studies. The officer will support project monitoring, data analysis, and reporting to enhance the effectiveness of project implementation.

Key Responsibilities:

1. MIS Management & Data Handling:

• Develop and maintain an effective Management Information System (MIS) for data collection, storage, and analysis.

• Ensure accurate and timely data entry from field reports, surveys, and project activities.

• Generate dashboards and analytical reports for project monitoring and decision-making.

• Maintain confidentiality and security of all project-related data.

2. Documentation & Reporting:

• Prepare monthly, quarterly, and annual reports based on project progress.

• Document success stories, best practices, and learnings from the field.

• Ensure timely submission of reports to funding agencies, government departments, and stakeholders.

• Maintain proper filing of all reports, records, and relevant project documents.

3. Monitoring & Evaluation Support:

• Assist in designing data collection tools, surveys, and formats for project assessment.

• Support field teams in collecting and verifying data from Anganwadi Centres, schools, or community programs.

• Conduct data quality checks to ensure accuracy and completeness.

• Assist in impact assessment studies and project evaluations.

4. Coordination & Capacity Building:

• Train field teams and project staff on data collection methods and MIS usage.

• Coordinate with stakeholders (government agencies, NGOs, donors) for reporting requirements.

• Work closely with program teams to document lessons learned and project innovations.

Required Qualifications & Experience:

• Master’s degree in Statistics, Social Sciences, Data Management, IT, or a related field.

• 2-4 years of experience in MIS management, documentation, or M&E (Monitoring & Evaluation) roles.

• Experience in managing large datasets, reports, and documentation in a development project.

Skills & Competencies:

• Strong expertise in MS Excel, Google Sheets, and data visualization tools.

• Experience with data analysis software is an advantage.

• Excellent written and verbal communication skills.

• Ability to prepare clear, structured reports and documentation.

• Strong analytical, problem-solving, and organizational skills.

• Fluency in English and the local language.

Mail at recruitment.vikramshila@gmail.com with a cover letter and expected salary. Mention 'Application for the Post of MIS and Documentation Officer' in subject line

About Company

Vikramshila Education Resource Society is a registered (Registration No. : S70158?(06-04-1992)? non-governmental organization(NGO) working in West Bengal, India. Established in the year 1992?, Vikramshila Education Resource Society works in the area of Education & Literacy, etc. The organization works towards the promotion of sustainable development.

All Jobs posted by: Vikramshila Education Resource Society