Job Description

Job Profile

Job Title: MIS and Documentation Officer

Place of Work: Ranchi, Jharkhand

Reporting to: State Project Manager (Jhk & Bihar)

No. of vacancies: 1 (one)

Project or Program: Health and Nutrition

Period: 12 Months with prospects of extension based on performance and fund availability.

Introduction

Child in Need Institute (CINI) has been implementing/facilitating different programs to demonstrate models in improving quality of lives of children, adolescent and women in need. CINI also provides technical support to different State Governments and at National level for strengthening existing services and build up capacities of personnel working at different layers. CINI’s core model is based on CINI method that promotes a rights-based convergence approach which has so far attracted the attention of policy makers and other different actors of development sector, and which has proven to be an effective design to promote local level solutions for improving care and protection of Children.

About the Project:

The project will focus on capacity-building for frontline workers, sustained social behaviour change communication (SBCC) with caregivers, and continuous quality monitoring to strengthen Maternal, Infant, and Young Child Feeding (MIYCF) practices. Aiming for sustainable improvements in food and nutrition intake among children under six, pregnant women, and lactating mothers in Simdega, Jharkhand and Bihar, the initiative will emphasize high-risk, underserved populations by improving dietary intake, fortifying the ICDS Supplementary Nutrition Program (SNP), and fostering convergence across community health and social welfare systems.

Aligned with India’s national goals under Poshan 2.0, the project will establish Technical Support Units (TSUs) at the district level in Simdega and at the state level in Jharkhand and Bihar to provide technical guidance, capacity-building, and resource development. The goal is to ensure that children, pregnant women, and lactating mothers achieve sustainable improvements in food and nutrition intake, particularly among vulnerable populations. Specific objectives include improving dietary intake among children under six, strengthening the SNP scheme through Nutri-gardens and dairy supplementation for at-risk children, enhancing the quality and coverage of ICDS services by institutionalizing a convergence matrix leveraging AAAs for screening and managing high-risk women and children, establishing a village health and nutrition monitoring framework for PRIs, and reinforcing state-level systems to provide technical assistance in Bihar for overall ICDS and nutrition service delivery.

Activities to be performed:

• Develop, maintain, and update program-related databases as per the program mandate to improve programmatic and financial performance.

• Ensure timely data entry, validation, and management for effective decision-making.

• Analyze program data to generate insights and trends for program improvement.

• Coordinate with program teams to ensure real-time data collection and reporting mechanisms.

• Prepare comprehensive monthly, quarterly, and annual reports in accordance with program guidelines and donor requirements.

• Ensure proper documentation of project activities, lessons learned, and best practices.

• Identify, document, and disseminate success stories, case studies, and stories of change to showcase project impact.

• Maintain an organized repository of program reports, evaluations, and other relevant documents.

• Assist in the development and implementation of M&E frameworks to track project performance.

• Work in close collaboration with external agencies to support baseline and end-line evaluations.

• Ensure compliance with programmatic indicators and data quality assurance measures.

• Support the project team in developing performance tracking tools and dashboards.

• Support, facilitate, and conduct training sessions for the project team and relevant stakeholders on data management, MIS tools, and documentation practices.

• Build the capacity of field-level staff in effective data collection, monitoring, and reporting.

• Develop training materials, manuals, and guidelines to strengthen data literacy within the team.

• Collaborate with program staff, government departments, and partners to streamline data collection and reporting processes.

• Ensure effective communication and data sharing with internal and external stakeholders.

• Work closely with the IT and technical teams to enhance MIS infrastructure and reporting mechanisms.

• Ensure adherence to programmatic data protection policies and confidentiality norms.

• Conduct periodic data quality checks to maintain accuracy and integrity in reporting.

• Align documentation and reporting standards with national and international best practices.

Qualification:

• Age limit Age limit 25-48 yrs.

• Biostatistics/Statistics/Epidemiology/Demography/economics/Public-health/ Social sciences.

• Preference will be given to the candidates passed out in statistics/demography.

Experience:

Minimum 5-7 years of experience in the social development sector with 2-3 years as M&E /documentation position holders

Competencies:

• M&E Framework Design and Implementation: Ability to develop and implement comprehensive M&E frameworks aligned with public health program goals, including defining clear indicators, baseline data collection, and outcome tracking.

• Proficiency in M&E Tools and Data Analysis: Skilled in using M&E tools such as surveys, audits, baseline studies, and statistical software (SPSS, Stata, R) to ensure data accuracy and produce actionable insights through data validation, analysis, and projections.

• Public Health Data Platform Expertise: Proficient in using public health platforms like HMIS, Nikshay, Hepatitis Surveillance, and Poshan Tracker for real-time data collection, performance monitoring, and program evaluation.

• Effective Reporting and Communication: Ability to prepare clear, actionable reports and presentations tailored to both technical and non-technical audiences, ensuring effective communication of M&E findings to stakeholders and decision-makers.

Leadership, Training, and Capacity Building: Experienced in leading M&E teams, conducting training needs assessments, and delivering capacity-building sessions to enhance staff skills in data collection, analysis, and reporting across multiple levels of the program.

Expected travel: 70 % of total time

Remuneration / CTC: - Rs. 44,000/- per Month

How to Apply:

• Interested candidates must also fill the following google form by 12th April 2025 :- https://forms.gle/cMckpcbVQkkGvNug8

"CINI is an equal opportunity employer. Eligible female / third gender candidates are strongly encouraged to apply for this position. "

"Child In Need Institute follows the Child Protection Policy, Sexual Harassment at Workplace policy, and all HR-related policies."

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