Job Description

Job Description

JOB TITLE HR Assistant

REPORTING TO Manager HR / HR Officer

LOCATION New Delhi

OPEN ENDED / FIXED TERM (Duration) Fixed term for 2 years (extendable)

FULLTIME EQUIVALENT 1 FTE

JOB FAMILY Professional

CAREER STEP Foundation

About The George Institute

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world’s biggest killers: non-communicable diseases and injury. 

With offices in Australia, China, India and the UK, our 700+ people support 245+ active projects and clinical trials across 50+ countries, with 400+ more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the most substantial economic burden, particularly in resource-poor settings. 

Together with our academic partners, UNSW Sydney in Australia, Manipal Academy of Higher Education in India and Imperial College London in the United Kingdom, we work with a global network of collaborators, undertaking clinical, population and health systems research. 

Our experts are among the most cited globally, bestowed accolades for excellence and innovation, and regularly participate in policy fora. Our research is published in leading academic journals, referenced in policy documents, and recognised for its excellence, innovation and impact. We are designated a WHO Collaborating Centre (WHO CC) for Injury Prevention & Trauma Care, and a WHO CC for Population Salt Reduction. Since 1999, we have raised more than $1 billion for research and produced over 10,000 peer-reviewed publications and other academic outputs. 

What we do

Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery

Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale

Develop low-cost, innovative solutions to global unmet needs

Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship 

For more information about The George Institute, visit www.georgeinstitute.org. 

The George Institute India 

The George Institute, a wholly owned legal not-for-profit Indian research institute, has been conducting research related activities in India since 2002. The George Institute India’s mission mirrors that of the parent organization, namely the discovery and implementation of solutions to chronic and disabling health problems through research, policy development and capacity building. 

A number of large-scale projects in population, health systems and clinical research, funded by a diverse group of sponsors, both public and private, are conducted in India. The George Institute India comprises two distinct operating groups: Research and Development, and Infrastructure and Resources. It has two separate offices - in Hyderabad and New Delhi, where the research staff and senior management are based. 

Context and Role 

The George Institute for Global Health in India is growing at a phenomenal pace, our HR team is committed to fostering an inclusive, supportive, and high-performance culture. We are looking for an enthusiastic and passionate HR Assistant who is eager to learn and grow in Human Resources function and support our team in achieving our HR goals. 

Reporting Relationships

Directly reports to Manager- HR / HR- Officer

Duties and Key Responsibilities 

The HR Assiatant would be expected to: 

Recruitment

Review JD and staff requistion and advise managers accordingly.

Download and shortlist resumes and perform initial screening.

Coordinate with panel members and lineup interviews with the candidates.

Facilitate the onboarding process and prepare induction plans for new hire.

Documentation

Maintain digital file of new joiners/consultants/interns documents as per the checklist.

Performs periodic audits of HR files and records to ensure that all required documents are collected and digitally filed appropriately

Maintain HR database (HRMIS) and other related MIS / HR systems and trackers.

Coordinate with internal teams for the new joiners set up.

Provide seamless support in managing employee leaves and be the bridge between employees and the vendor.

Draft certificates/experience letters/offer/appointment and other letters as advised.

Coordinate with the insurance vendor for a seamless and quick insurance process for the employees/consultants.

Coordinate and take necessary follow-up for probation and contract extensions.

Support the HR team in organizing employee engagement activities.

Prepare the annual holiday list in year end.

Be the first point of contact for directing and resolving basic queries.

Work closely with the Project Support Coordinators to ensure seamless contract management process.

Support the HR team in implementing the standard quarterly induction process for consultants.

Follow-up on confirmations for Meet and Greet sessions and Coffee Catch-up sessions.

Support employees in wellbeing initiatives

Ensure support to employees / managers in following HR process/ documentation.

Support the HR team in the smooth running of the townhalls.

Any other responsibilities as assigned by the manager. 

As a Team Member:

Participate in team meetings and activities relating to human resource and own work area;

Participate in special projects to improve processes, tools, systems, and organisation;

Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of the Institute’s Performance Management and Development Policy;

Demonstrate commitment to GI’s values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration, and teamwork in all efforts. 

Work, Health and Safety

Comply with GI’s Work Health and Safety Policy and related procedures, and similar policies which apply when visiting the premises of affiliates and collaborating sites.

Promote and contribute to a safe, secure environment for staff and visitors. 

Skills, Knowledge and Experience 

Qualification: Bachelors or MBA in HR

Experience: 2-3 years of experience in HR domain.

Excellent verbal and written communication skills.

Excellent English and Hindi language skills is essential.

Proficient with Microsoft Office Suite (specifically in excel)

Excellent interpersonal skills with the ability to understand and address employee concerns with sensitivity and keeping confidential situations with tact, professionalism, and diplomacy.

Attention to detail: ensuring accuracy in all tasks, including data entry and documentation.

Analytical skills/ mindset.

Proficient with or the ability to quickly learn human resource information system (HRIS), and similar applications/software

Demonstrated capability to produce outcomes and achieve objectives within agreed time periods

Strong problem solving, and proven strategic thinking.

Excellent teamplayer, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;

Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environments;

Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;

Well organised and efficient, with the capacity to work under pressure and deadlines. 

How to apply:

Interested candidates should send their resume with full contact details, current and expected CTC/salary. Clearly mentioning the job title HR Assistant in the subject line to hrindia@georgeinstitute.org.in by the 17 October 2024. 

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it.  So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work. 

Everyone is encouraged to apply, including people from culturally and linguistically diverse backgrounds, people with a disability, people of all gender identities and sexual orientations, and mature-aged adults.

About Company

We understand the need for developing and testing context specific and resource sensitive approaches to preventing and treating major public health problems. We focus on the chronic and critical conditions because they cause the greatest loss of life and the greatest impairment of life quality. People are important to us, and we pay special attention to societal inclusiveness and removal of inequities.

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