Job Description

Job Title: Proposal Writer

Location: Marol

Department: Fundraising/Grants

Reports to: Fundraising Manager/CEO

Position Overview:

We are seeking a Documentation and Reporting Specialist to manage the creation, organization, and delivery of critical reports and documents, including proposals, need assessment reports, impact reports, closure reports, and annual reports. This role is critical in supporting the organization’s communication and reporting strategy, providing insights to drive decision-making, and showcasing the organization’s achievements. The successful candidate will collaborate with internal teams, clients, and stakeholders to ensure that accurate, timely, and high-quality documentation is produced to meet project, organizational, and stakeholder needs. The ideal candidate will be detail-oriented, skilled at managing multiple tasks, and experienced in producing professional, data-driven reports.

Key Responsibilities:

1. Proposal Documents:

• Prepare comprehensive project proposals, including objectives, scope of work, timelines, budgets, and expected outcomes, ensuring alignment with the client’s needs and organizational goals.

• Collaborate with internal teams to gather accurate and relevant information and tailor proposals accordingly.

• Ensure consistency in branding, format, tone, and messaging across all proposal documents, adhering to organizational standards.

• Manage the timely submission of proposals, coordinating follow-up communications and ensuring smooth interactions with clients or funders.

• Ensure quality control by reviewing and proofreading all proposals before submission.

2. Need Assessment Reports:

• Conduct detailed need assessments to identify project gaps, areas for improvement, and opportunities for growth, working closely with both internal teams and external stakeholders.

• Compile findings into comprehensive reports that outline challenges, opportunities, and recommended actions, using both qualitative and quantitative data.

• Collaborate with stakeholders to gather data through interviews, surveys, focus groups, or other methods.

• Ensure that the recommendations provided are actionable, data-driven, and aligned with the organization’s strategic objectives.

3. Impact Reports:

• Document and analyze the impact of projects, initiatives, or services using both qualitative and quantitative data.

• Validate data and ensure accuracy before including it in reports, ensuring that all impact results are credible and traceable.

• Create visually appealing representations of data, such as graphs, charts, and infographics, to clearly demonstrate project impact to different audiences.

• Tailor impact reports to suit different audiences (e.g., technical for internal teams, simplified for funders), ensuring the message is appropriately conveyed.

• Write clear narrative summaries of the results, highlighting key outcomes and insights.

4. Closure Reports:

• Create comprehensive closure reports at the conclusion of projects, summarizing key deliverables, budgets, outcomes, and lessons learned.

• Coordinate with internal teams to ensure all project aspects have been documented, completed, and archived in compliance with internal standards.

• Highlight key challenges faced during the project, solutions implemented, and recommendations for future initiatives.

• Ensure all project documentation is properly stored, accessible, and version-controlled for future reference.

5. Annual Reports:

• Collaborate with leadership and various departments to compile the organization’s annual report, ensuring that the document reflects the organization’s key achievements, financials, and milestones over the year.

• Highlight critical metrics (e.g., programmatic impact, financial performance, stakeholder engagement) in an easily digestible format for different stakeholders.

• Create a compelling narrative that underscores the organization’s mission and impact, aligning it with organizational goals and external stakeholder expectations.

• Manage the timeline for production and distribution of the annual report to ensure that deadlines are met.

6. Coordination and Communication:

• Work closely with cross-functional teams to collect data, ensure document accuracy, and gather feedback on reports.

• Regularly communicate document statuses to all relevant teams and manage the approval process for all reports, ensuring transparency and alignment.

• Actively resolve bottlenecks in gathering information and aligning team priorities to ensure deadlines are met.

• Ensure consistency in document formatting, language, and style across all reporting materials to maintain professionalism and alignment with organizational standards.

7. Process Improvement:

• Continuously identify opportunities to improve the documentation process, standardize templates, and enhance report production efficiency.

• Standardize and maintain templates for reports (e.g., proposals, need assessments, impact reports) to improve consistency and reduce duplication of effort.

• Suggest and implement tools and technologies (e.g., SharePoint, Google Docs, project management software) to streamline documentation workflows and improve collaboration.

• Conduct regular documentation audits to ensure compliance with best practices and identify areas for further improvement.

Qualifications:

Education:

Bachelor’s degree in Communications, Technical Writing, Public Administration, Business, Public Relations, or a related field.

Experience:

• 3+ years of experience in report writing, document preparation, or similar roles in non-profit organizations, public sector, or grant management.

• Proven track record of producing high-quality proposals, reports, or other professional documents in a fast-paced environment.

Skills:

• Strong written and verbal communication skills, with the ability to convey complex information clearly and concisely.

• Advanced organizational skills with attention to detail and the ability to manage multiple projects simultaneously and meet tight deadlines.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) with advanced Excel skills (e.g., pivot tables, data analysis).

• Experience with CRM tools or project management software, and familiarity with data visualization tools (e.g., Power BI, Tableau) is a plus.

• Ability to create visually engaging and data-driven reports using graphs, charts, and other tools.

Key Attributes:

1.Detail-Oriented: Ensures accuracy in all documentation, reporting, and data presentation, with a strong focus on quality control.

2.Organized: Demonstrated ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines.

3.Strong Communicator: Works effectively with cross-functional teams to gather, analyze, and report data while ensuring all stakeholders are well-informed.

4.Analytical: Able to interpret and analyze data, providing clear and actionable insights through written reports.

5.Team Player: Works collaboratively with internal teams, stakeholders, and external partners, maintaining a high level of professionalism and cooperation.

Compensation:

Competitive salary and benefits package, based on experience and qualifications.

Apply-to email ID - pooja.trivedi@ennoble.in

Contact - 8850575568

About Company

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