Job Description

No. of Position(s):  1 (One)

Type of Job: Admin & Office Coordination

Locations: Safdurjung, New Delhi

Reporting to: Program officer Finance

Period of Contract: Contract will be for a period of 1 year after initial probation period of 2 months, can be extended subject to satisfactory performance and project period extension.

Salary: Salary offered is in the range of Rs 35,000 – Rs 40,000 per month commensurate to qualification & experience of the candidate. Excluding TA/DA.

About Us:

WASSAN (Watershed Support Services and Activities Network), Hyderabad is a network-based organization focusing on improving the quality of mainstream programs in natural resources management and livelihoods. It engages actively in policy advocacy initiatives at State and National level mainly related to rainfed areas. WASSAN has contributed substantially to development of watershed policies in various States and at Government of India. WASSAN is also working with various partners in different States as part of RRA Network on rainfed agriculture related agenda.

About CoFTI:

Coalition of Food Systems Transformation in India (CoFTI) has emerged from the UN Food Systems Summit. As part of COFTI, WASSAN coordinates 7 action labs namely on Diets & Consumption, Agroecology and Small Holders Farmers, Food Business, Food Loss and Waste, Food Environments, Policy and Institutions and Food Systems Leadership. WASSAN engages with policy makers, CSOs, like minded Networks, private sector, academia for this purpose.

Job Description:

1. Coordinate the logistics and travel for the workshops being organized under COFTI/RRA.

2. Stock management (all stock received and distribution).

3. Maintain DAK (Letter Register) for receiving and issuing letters.

4. Maintenance of Office Building and front desk management.

5. Monthly regular procurement of stationery and other related items for the office.

6. Maintain attendance register.

7. Support Finance and HR team as and when required.

1.Administrative Support:

• Assist with day-to-day administrative tasks, including but not limited to managing correspondence, filing documents, and organizing schedules.

• Collection of quotations and setting up empanelment process of vendors as per the approved process.

• Maintain office supplies inventory and place orders when necessary.

• Support in procurement related tasks

• Maintain stock registers of office procurement

• Oversee the setup and maintenance of office equipment and facilities.

• Oversee the maintenance of guest rooms

2. Reporting

• Submission of Original Bills to HO, Hyderabad. Verification of TA/DA expenses of staff.

• Timely submission of quarterly action plan and fund requisition and coordination with donor on financial compliance.

• Submission of monthly expenditure statement and monthly progress report.

• Updating of the information in the COFTI Data portal.

• Coordinate the annual audit internally and externally.

• Maintenance of attendance, work done reports and other administration of team members and submission of reports to HQ.

3. Logistics & Travel Arrangement Coordination:

• Assist in making travel arrangements for staff/ visitors/ guests, including booking flights, hotels, and transportation.

• Arrange transportation and accommodations for staff or visitors as needed.

• Coordinate and schedule office vehicles for pickups, drops, and shipments etc.

4. Workshops/Meetings/Events Coordination:

• Assist in scheduling meetings, appointments, and events, ensuring all necessary arrangements are made as per requirement.

• Set up and prepare meeting rooms, including arranging audiovisual equipment and refreshments.

• Coordinate logistics for off-site meetings, conferences, and training sessions.

5. Troubleshooting Support:

• Following up vendors for troubleshooting assistance for computer systems, printers, internet connectivity, local area network and other office equipment.

• Maintain IT related equipment stock registers.

Desired Qualifications:

• Any graduate / Any Postgraduate

• Fresher or 0-2 years of proven experience in an administrative or office support

• Flexibility to work as per requirement is non negotiable.

• Knowledge of excel/MS office is mandatory. Knowledge of higher level softwares will be added advantage.

• Should own a two-wheeler

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office suite and other relevant software applications.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Additional Skill Set / Requirements:

• Flexibility to adapt to changing priorities and work schedules.

• Certification in office administration or a related field is a plus.

• Ability to work both independently and collaboratively within a team.

• Valid driver's license and willingness to visit other sites as needed.

• Physical ability to lift and move office equipment and supplies if required.

Compensation:

As per industry standards and commensurate with qualification and expertise.

How to Apply:

Interested candidates may apply through the link: https://forms.gle/uo7fZZ5cKf4bW3Sw8

WASSAN is an equal opportunity employer and strongly encourages women to apply. WASSAN retains the right to withdraw the advertisement at any point in time without any further notice or explanation.

About Company

Rainfed areas i.e. areas that do not have assured irrigation constitute over half of the area and are lifeline of people in India. Climate risks (droughts in particular), dependence on rains with high variability, undulating and varying topography makes these areas highly vulnerable. Their agro-ecologies range from the low rainfall drylands to high rainfall tribal areas.
Needs in the country.

Underinvestment and policy neglect since the advent of Green Revolution resulted in entrenched poverty, migration and acute farmers’ distress in the rainfed areas. Rainfed ares are also ecologically fragile and threatened by land degradation, groundwater depletion and erosion of biodiversity.

Over 40 years of cumulative government investment on watershed development is less than half of annual fertiliser subsidy

WASSAN works with communities, civil society, research and government institutions in rainfed areas for bringing in prosperity and ecological security of rainfed areas. Small holder farmers, farm workers, women and tribal communities are in focus.

All Jobs posted by: Watershed Support Services And Activities Network